Sessional Room Terms and Conditions

  1. Before we can rent a room to you we will need to see proof of your professional qualification, professional membership with a registered body, as well as proof of your indemnity insurance.
  2. We offer the room either ad-hoc or rolling contracts with an initial commitment of just three months and then you are free to terminate the licence agreement at any point with one month’s notice. For rolling contracts, a one month deposit is required.
  3. For ad-hoc bookings, a one off registration fee of R500 is required before you can hire the room and a R50 deposit for a set of keys.
  4. Keys will be given to you upon the return of the signed agreement. These must be returned once you have stopped using the room for more than one month. Any loss of keys must be paid for.
  5. All room hire charges are fully inclusive.
  6. Rolling contract fees are payable monthly in advance by debit order.
  7. Rolling contract agreements can be cancelled by one month’s notice by either party after the first three months.
  8. The sessional room must only be used during the hours that have been agreed and booked.  Please double check that any online bookings have been made correctly as we cannot be responsible for any mistakes that are made.
  9. Please vacate the room as soon as your pre-paid slot has finished. Other therapists may be using the room and therefore running over the allocated time slot is not permitted.
  10. You are in charge of bringing your own equipment to the centre and any equipment left in the building is done so at your own risk.  We will accept no responsibility for personal or professional items left on the premises.
  11. You are responsible for the sessional room and its content during your sessions.  Any damage that occurs during this time must be brought to my attention and payment for the damage must be received within 14 days of billing.
  12. The sessional room must be left in a safe and tidy condition so that other therapists can use it immediately after you.  If any incidents or accidents occur that require attention, please report them immediately.
  13. This contract does not create a partnership agreement.  You do not have the authority to enter into contracts on behalf of WorkMindMatters. It is forbidden to sublet the sessional room or use it for any other purpose other than what has been agreed.
  14. You are not permitted to make a copy of room keys and you are not permitted to give your keys to a third party.
  15. Ad-hoc bookings can be made via the on-line booking system in 3 hr slots. Failure to make payments as agreed may result in the termination of the contract between WorkMindMatters and yourself and may result in legal action.
  16. There is a 24 hour cancellation policy for ad-hoc bookings and 50% payment for the room will need to be paid whether the room is occupied or not. We recommend that you agree similar terms with your clients. You have a right to cancel bookings up to seven working days from when the booking is confirmed. 
  17. Ad hoc bookings must be taken on 3 hourly basis slot, unless agreed otherwise.
  18. You must switch off all lights and electronic equipment when leaving the room and ensure the door is locked.